Default Administrative Assistant Vacancy - (auto-generated)
Administrative Assistant | Edinburgh
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Job Title |
Administrative Assistant |
Band: L1B1 |
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Reporting to |
Office Manager |
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Job Location |
Edinburgh |
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Working Hours |
30 to 40 hours per week |
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Contract Type |
Permanent or Fixed Term |
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Position Type |
Full time or Part Time |
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Salary |
£9.50/hr to £10/hr depending on qualifications and experience |
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Qualification |
Required: SVQ 2 in administration or similar Preferred: SVQ 2 in Health or Social Care specialism |
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KEY RESPONSIBILITIES INCLUDE: ● Office stock taking ● Assisting with rota updates ● Filing and retrieving corporate documents ● Preparing invoice and tracking business expenses ● Updating weekly attendance including timesheets ● Keeping track of all communications including letters, telephone, and emails
Supporting office workflow by: ● Attending, and contributing to meetings ● Completing admin tasks on time, every time ● Updating records e.g., Service User, Staff, and payroll details ● Keeping updated with relevant care legislation and SCA policies & procedures |
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SKILLS REQUIRED INCLUDE: ● Good - Team Working and initiative ● Good - Communication across different audiences ● Good - Understanding legislation related to the role ● Good — Understanding of best practise within health & social care ● Excellent - Call handling skills ● Excellent - Time management, planning, Organisational, and attention to details ● Excellent - l.T. skills andknowledge of PASS and Care Planner systems
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YOUR INDUCTION ● Show support to colleagues ● Evidence best practise in your daily work ● Be assessed by colleagues and staff as competent ● Evidence skills, knowledge, good judgment and initiative ● Read and understand all company policies and procedures ● Evidence your ongoing contribution to the running of the company ● Complete all allocated training courses and evidence your competency
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ASSESSING YOUR PERFORMANCE - You will meet your manager every 4 to 6 weeks where they will check: ● Feedback from staff ● That you are up to date on all allocated tasks ● That your induction has been completed on time ● Sickness, absence as well as holidays taken or due ● You have completed all allocated training and read all company policies and procedures |
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YOUR LEARNING & DEVELOPMENT - After induction, your learning and development plan will include: ● Year 1 — Level 1 (Basic) learning in areas required of your role ● Year 2 — Level 2 (Intermediate) learning in areas required of your role ● Year 3 — Level 3 (Advanced) learning in 3 areas required of your role |
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SALARY REVIEWS - Each Job Role has 3 Bands which we review every April. To move between bands your performance review must be positive, and your skills and knowledge must meet the following criteria. ● Band 1: Starting salary for those new to the role ● Band 2: Achieving your KPI, plus 1 years’ experience ● Band 3: Achieving your KPI, with at least 2 years’ experience |
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CAREER PROGRESSION - You can apply for promotion at any time subject to being skilled, knowledgeable, and competent to undertake the new role. You can be considered for the role of: ● Care Coordinator |
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RESOURCES — These websites are useful in building knowledge and understanding of this role. |
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LEGISLATION - This role requires you to: ● Complete a basic disclosure This is a broad picture of the post at the date of preparation and is not an exhaustive list of all possible duties as it is recognised jobs change and evolve over time. Consequently, post holders will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and respond positively to changing legislation & business needs. |
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